Entourage Mail Help

Westminster Global Address List (GAL), Public Folders, Mounting a Network Share and File Naming

Settings to Access the GAL using Directory Services in Entourage Launch Entourage Open the TOOLS menu and choose "Accounts" Click on your account then click the Edit button above it. (NOT the Edit pull down menu) In the edit window, click on the Directory tab/button Click the "advanced options" button Checkmark the top and bottom choices (Requires Logon, and Override LDAP port" change the port number to 3268 Close the windows, exit Entourage, re-launch it and create a new blank message. Type in a few letters of a name like "cas" and press the "Check Names" icon.  You should get a list of several Westminster users and perhaps some from your personal address book to choose from.

Subscribing/Posting to a Public Folder Do NOT "double click" on the Public Folders! It will just take you back to the beginning. Use only Single-clicks. Click on Public Folders note that it will say "downloading folder list" Click on the triangles to expand sub-folders Click on the folder you need to access (Subscribe) to WAIT for the contents to update from the server. It may take a couple of minutes depending on how many messages are in it. Click on the "Subscribe" button on the icon bar. If it is grey, the contents of the folder have not finished updating. When the Subscribe button stays black, click on it. The folder name will be bolded and your public folder will be added to your list in the left frame. witch to the left frame and click on the folder. The message contents should be visible. To POST a message to the Public Folder (Posting is "easier" through the Webmail browser interface, but here's the easiest way to do it in Entourage) Open the folder you wish to post to Click New message icon Write your message as you would a regular e-mail Click the "Save as Draft" icon Open the draft folder and drag your saved message from the Draft folder into the Public folder. After it is copied, delete the draft message. (You can e-mail the post but you have to know the full e-mail address of the folder which is quite long, and not searchable in the Global Address list. Drag-Drop posting is far easier.)

Mounting a Network Share in Mac OSX OSX connects to numerous types of network shares using URL's similar to a web browser.  URL's (Uniform Resource Locator's) all use the format: Protocol abbreviation, colon, slash, slash, server name <dot> local domain name <dot> root domain, slash, sharename  E.g.   smb://wcfas.westminster-mo.edu/username$ Protocols of shares are determined by the hardware and software they are hosted on and the content they have available. The most common ones are: SMB - Server Message Block, a way for non-windows machines like MacOS, Linux, Unix etc. to connect to a Windows file share. A $ at the end means it is "hidden" from being browsable. E.g. You have to know the name to access it, it won't show up if you click "browse" to hunt for one. AFP - Apple File Protocol, used by AppleTalk servers to connect to Mac-only file shares. (We no longer have any Mac only shares) HTTP - HyperText Transport Protocol, normally used to download web content, but it can also be used in reverse to post content into a website if you have appropriate access rights FTP - File Transport Protocol, an old protocol for downloading and posting files into a remote server. Still around, but mostly used by tech folks. Go to the Finder (Desktop) Click on the GO menu and choose "Connect to server" Type in the URL for the share you want to access: smb://wcfas.westminster-mo.edu/username$ or etc. Click connect... Fill in the appropriate blanks for username, password and domain name. The share should mount on your desktop and be available to copy files into/out of just as you would a hard drive. Be sure to stick to the stricter rules for file naming.

RULES for File Naming NO special characters other than a dash (-) or underscore (_) especially / , : ’ ;  etc. Spaces are allowed any Only have ONE period, just before the three letter suffix file type identifier. E.g. MyLetter.doc ALWAYS include the three letter suffix for your file type! Most programs add them automatically, but if not, do so when you name it. Keep the total number of letters in the name below 32 in length. These rules will save a LOT of time/trouble when having to access files between different programs and Operating systems.